Article 1. Name and Objective
The name of this organization shall be Pinecrest Women’s Golf Association (PWGA) hereinafter called the Association. The objective of this Association is to stimulate interest in the game of golf and to provide opportunities for women to participate in the competitive spirit of golf at the amateur level.
Article 2. Membership and Dues
1. Membership is open to any woman who is interested in the game of golf and who wishes to further the objectives of the Association. The number of members is subject to consideration by the Executive Committee.
2. Annual dues shall be set by the Executive Committee and must be paid prior to participating in Association activities. Dues are not refundable except in extenuating circumstances as approved by the Executive Committee. Dues will be prorated on August 1st for members joining after that date.
3. A member must play 10 rounds or 50% of playable tournament days at Pinecrest during the season to retain her membership for next season. If she does not play 10 rounds or 50% of playable tournament days, the member will automatically go to the waiting list behind those already listed. If she has a medical condition or family emergency that keeps her from completing the necessary number of rounds and the membership chairman is notified, she will retain her membership for the next season.
4. Associate Membership is available for former members who are unable to play golf but who wish to participate in social events. Dues shall be set annually by the Executive Committee and are not refundable. Associates are not eligible to vote or to play PWGA golf. Associates who want to resume full membership will be placed at the top of the waiting list.
Article 3. Officers and Duties
1. The four elected officers shall comprise the Executive Committee: President, Vice President, Secretary, and Treasurer. Each officer shall sit on the Board, which is comprised of the Executive Committee and the Chairs of each standing Committee. Each officer or her designate shall have one vote on matters coming before the Board. The Executive Committee shall manage affairs of the Association between Board meetings. Three officers shall constitute a quorum.
2. Officers shall be elected at the annual fall meeting for a 1-year term. Nominations will be open from the floor. If re-elected an officer may serve 2 consecutive terms.
3. The President shall preside at Membership, Board, and Executive Committee meetings. The President shall appoint standing committee chairs, as well as advisors and assistants and ad hoc committees and their chairs, as required. She shall be an ex officio member of all committees except Nomination and Audit.
4. The order of succession should the President be unable to fulfill her duties shall be: Vice President, Secretary, and Treasurer. The Vice President shall preside in the absence of the President and shall assist the President when requested.
5. The Secretary shall record minutes, be in charge of correspondence, and shall be an assistant to the President.
6. The Treasurer shall be responsible for receiving and disbursing monies of the Association; she shall collect dues, luncheon fees, and coordinate in preparation of the membership directory. She shall maintain a checking account locally for the funds. In the absence of the Treasurer, the President shall be authorized to write checks. Authorization must be given by the President to the Treasurer for check writing.
Article 4. Committees
1. The committees shall be: Audit, Directory, Media, Membership, Nominating, Rules, Social, and Tournament. Each committee shall have one chair. Each standing committee chair shall sit on the Board; and she, or her designate, shall have one vote on matters coming before the Board. The President shall have the authority to fill a vacancy in the chair of any committee.
2. The Nominating Committee shall prepare a slate of officers to be presented at the general meeting in the fall. The Nominating Committee shall also identify candidates for standing committee chairs prior to the fall meeting. The incoming President shall officially appoint the committee chairs. The President is not eligible to serve on this committee.
3. The Audit Committee shall audit the books annually before they are turned over to the new Treasurer. The President may not serve on this committee.
Article 5. Membership Meetings
1. There shall be an annual Spring meeting to transact such business as necessary.
2. An annual luncheon shall be held to present awards, elect officers, and conduct other business as may be required.
3. Special meetings may be called by the President or at the request of the Executive Committee.
- A quorum shall consist of 25 members, plus officers present
Article 6. Amendment of Bylaws
These bylaws may be amended only by a majority vote of members present and voting at a membership meeting.
Article 7. Parliamentary Authority
The rules contained in Robert’s Rules of Order, Newly Revised, shall govern the Association in all cases to which they are applicable and do not conflict with these bylaws or any special rules of the Association.